Zoom Transcription Services for Meetings and Interviews

Turn your recorded Zoom conversations into a document you can search, review and share. Imperial helps UK businesses, researchers and consultants obtain transcripts of meetings, interviews and webinars, with a choice of transcript styles, speaker labels and timestamps.

Tell us about your recording and how you will use the transcript. We will discuss the format, price and delivery requirements with you.

Request a Zoom transcription quote or ask about a free sample.

Transcribe a recorded Zoom meeting or interview

Our service works from recorded audio or video. You can request a transcript for a business meeting, a research interview, a client consultation, a webinar or a training session. For several recordings, include the number of files and their approximate total duration in your enquiry.

For an interview project, see our interview transcription service. Researchers can also explore qualitative research transcription.

Accepted file extensions and maximum file size: [CONFIRM: the audio and video formats and upload limits supported for Zoom projects].

Choose the transcript you need

The right style depends on the purpose of your document. Agree the level of editing before transcription begins.

• Full verbatim: retains spoken detail, such as repetitions and filler words, according to the agreed specification.
• Intelligent verbatim: removes unnecessary verbal clutter while retaining the speaker's meaning.
• Clean read: prioritises readability for a document intended to be circulated.

Read our guide to full verbatim, intelligent verbatim and edited transcripts if you are unsure which level to choose.

Speaker labels and timestamps

Speaker labels help you follow a discussion. Supply a participant list and, where possible, identify speakers at the start of the recording. Request timestamps at fixed intervals, at speaker changes or by section, depending on how you need to navigate the recording.

Editable transcripts and optional meeting minutes

Transcripts are delivered in an editable format. If you need a shorter record of decisions and responsibilities, ask about meeting minutes. Caption or subtitle outputs can also be discussed for a webinar or training replay.

Available delivery formats and any extra charges: [CONFIRM: exact editable transcript formats, caption formats and included options for this service].

How the service works

1. Describe your project. Include the recording length, language, number of speakers, intended use and deadline.
2. Agree the specification. Choose the transcript style, speaker labels, timestamps and delivery format. Confirm the quote and submission method.
3. Transcription and quality review. Our team prepares and reviews the transcript. A list of names, acronyms and specialist terms helps with the review.
4. Receive your document. Use the agreed editable format to search the discussion or prepare your next piece of work.

Revision arrangements: [CONFIRM: what corrections are included, the request window and how queries about unclear audio are handled].

Zoom transcription pricing and turnaround

Request a quote for your particular recording. Include its duration, audio quality, number of speakers, transcript style and any additional outputs. These details help us assess the work and agree the delivery requirements.

If you have a deadline, state it in your first enquiry. For several recordings, explain whether you need all transcripts together or in an agreed sequence.

Request a quote for your Zoom recording.

Confidential recordings and file handling

Before sharing a sensitive recording, contact us to agree the submission route and project requirements. Tell us if your organisation requires a confidentiality agreement, a particular storage location or a retention period.

Read our data security information and privacy policy, then ask us to confirm how the relevant arrangements apply to your Zoom project.

Zoom's automated transcript or a professional service

Zoom provides automated audio transcription for eligible cloud recordings when the required settings are enabled. Its transcript includes timestamps, can be edited and is available as a VTT file. It can be a practical starting point if you have time to review the result.

A professional service is useful when you want someone else to prepare and review the document, follow an agreed transcription style or arrange additional outputs. The choice depends on your recording, required format and review capacity; neither approach can recover speech that was never captured clearly.

See Zoom's official cloud-recording transcription guidance for its current requirements and editing options.

An illustrative transcript example

This invented example demonstrates speaker labels and timestamps. It is not a customer recording or a claim about a completed project.

[00:03:10] Alex: Please send the revised questionnaire by Thursday.

[00:03:16] Priya: I will update the recruitment questions and send it for review.

A transcript preserves the conversation. A meeting-minutes entry would summarise the agreed action, owner and deadline. Specify which output you need.

Frequently asked questions

How much does Zoom transcription cost?

Request a project quote. Provide the recording duration, number of speakers, transcript style and deadline so the applicable price and extras can be confirmed.

How long will my transcript take?

The delivery date is agreed for your project. Tell us about an urgent deadline before submitting files so availability and the appropriate delivery option can be discussed.

Can you transcribe audio and video recordings?

Yes. Our Zoom service covers recorded audio or video. Confirm the supported file extension and submission method before sending your recording.

Can you identify several speakers?

Speaker labels are available. A participant list and spoken introductions help. Discuss how unidentified voices and overlapping speech should be marked rather than assuming every voice can be named.

What if the recording contains technical terms?

Provide a glossary of specialist terms, names and acronyms with your instructions. Discuss any unclear passages or terminology that will require checking.

How should I send a confidential recording?

Contact us first to confirm the transfer route and applicable handling arrangements. Include any confidentiality, storage or deletion requirements in your brief.

What document will I receive?

You receive an editable transcript in the agreed format. Speaker labels, timestamps, meeting minutes and caption outputs should be specified when you request the quote.

Do I need a paid Zoom account to use your service?

Our service works from a recording you can supply. The transcript feature built into Zoom has its own account and cloud-recording requirements. Check Zoom's current guidance when deciding how to record or export your meeting.